Deducting Amounts From Invoices

Use the A/P Invoice Deductions window to specify a deduction amount and the reason for a deduction on an invoice. For example, if you had received slightly damaged goods, but decided that the material was usable, then you might discuss this with your vendor and then deduct that amount from the invoice.

To deduct amounts from an invoice:

  1. From the A/P menu, select A/P Entry to display the A/P Entry window.

  2. Populate this window.

  3. From the G/L menu, select Deductions to display the A/P Invoice Deductions window.

  4. In the Amount field, enter the amount of the deduction to be subtracted from the payment amount.

  5. In the Reason field, enter a brief explanation for taking the deduction.

  6. Click OK to apply the deduction and return to the A/P Entry window.

The system displays the deduction in the Deduction Amount field. It will also print the deduction amount and the reason for it on the remittance advice section of the check.

  1. Save your changes and exit the window.

See Also:

A/P Entry Overview