The Payable Variance Resolution Queue provides a single location for users to view all vendor invoices that are not approved for payment. Users can correct variances, create automated debit memos, as well as credit/rebill statements. Additionally, this queue provides a way to assign unapproved records to appropriate users or groups and run metrics to determine why invoices are not automatically approved.
Note: You
must have the EDI
companion product and the
In addition, set the following control maintenance records prior to using this queue:
Create PO Variances for EDI Invoices - Define how the Payable Variance Resolution Queues is populated, to whom the variances are sent depending on type, and what resolution codes users are allowed to select from when receiving a variance. To populate the Payable Variance Resolution Queue, this must be set to Payables.
EDI 810 Payable Variance Resolution Reasons - Define the resolution reasons from which you want your users to select when working the variance queue.
Payable Variance Queue Assign To Users/Departments - Define the users, message groups, and department to which you want users to be able to select from when working the variance queue. Once defined, you can sort and filter the queue by these entries.
EDI Product Matching Priorities - Indicate what and how to match information and in the order in which you want to display the information in the queue. These settings can be overridden at the trading partner level, if needed.
We recommend leaving all check boxes deselected and leaving the Ledger Detail ID and Unit Cost Variance set to None until you have worked with the Payable Variance Resolution Queue for a while.
EDI Advanced Matching Options - A new option in this control maintenance records lets you set line-item matching to move items and quantities that are not on the incoming invoice to a new generation for resolution later.
To turn on advanced matching for ALL EDI invoices, the first option must be set to Yes.