Running the Payables Journal Report

Run the Payables Journal Report to create a list of all the payables for one or more branches for a specific period of time. You can tailor the report to list just those payables that a specific user entered or in a specific branch. The report includes a branch exchange account summary.

For a description of the report, see What the Report Shows at the end of the topic.

To run the Payables Journal Report:

From the A/P > Reports menu, select Payables Journal to display the Payables Journal window.
In the Branch/Territory/All field, enter the branch, branches, or territories to include in the report.
In the Start Date and End Date fields, enter the first and last dates in the range of dates you want to include in the report.

To run to the report for a single date, enter the same date in each field.

In the User ID field, enter a user ID to limit the report to only the payables that user entered in the system. To run the report for all payables written by all users, leave this field blank.
In the Batch ID field, enter a batch number to include only payables that were processed in that batch. To include all payables regardless of the batch in which they were processed, leave this field blank.
In the Sort By field, select one of the following to determine how to sort the payables in the report:

Payable - Sorts the payables by system-assigned transaction number in ascending order.
Vendor - Sorts the payables alphabetically by vendor name.

Set options, if needed, and generate report.

What the Report Shows

The Payables Journal Report shows the following information:

Column	Description
Branches	The branches for which the report was run.
Batch	The batch for which the report was run.
User ID	The ID of the person who ran the report.
Invoice #	The invoice number connected with the payable.
Inv Date	The date the payable was invoiced.
Pay Date	The date the payable is due.
Vendor Name	The name of the vendor to which the payable is due. If the payable is for a customer refund, or a one-time payment that uses a generic vendor, the vendor name and OVERRIDE displays in this field.
Inv Amt	The amount of the invoice.
Br #	The branch number associated with this payable.