Use the A/R or A/P Item Audit window to view aging information about a particular transaction. The window lists the bill-to and ship-to accounts for a sales order transaction or the pay-to and ship-from accounts for a purchase order transaction. It also lists the following information:
Original amount and current balance.
Posting, discount, and due dates.
Period during which the item was considered to be aged as current.
Terms code assigned to the transaction.
User-defined invoice status-code, if one has been assigned.
To view aging information:
From the A/P menu, select A/P Inquiry to display the A/P Inquiry window.
Populate this window
From the Edit menu, select Audit Order to display the A/R or A/P Item Audit window.
View the transaction's information in the following fields:
|
Field |
Description |
|
ID |
The transaction for which this window is displayed. |
|
Bill-To/Ship-To |
The bill-to customer or pay-to vendor associated with this transaction. |
|
Ship-To/Ship-From |
The ship-to customer or ship-from vendor associated with this transaction. |
|
Original Amount |
The original transaction amount. |
|
Current Balance |
The current balance of the transaction. |
|
Posting Date |
The date this transaction was posted to the general ledger. |
|
Discount Date |
If this is a sales or purchase order transaction, the date by which the invoice must be paid in order to qualify for a discount on the balance due. |
|
Due Date |
If this is a sales or purchase order transaction, the date by which the net amount must be paid to avoid a service charge. |
|
Aged Current |
If this is a sales or purchase order transaction, the period of time during which the invoice was aged Current. |
|
Aging Terms |
If this is a sales or purchase order transaction, the terms code assigned to this transaction as determined in the SOE or POE Header window. |
|
Invoice Status Cd |
If a status code is assigned to this invoice, the invoice status code identifies it as being on hold, disputed, or in some way questionable. A status code is assigned to an invoice in Cash Receipts Entry. Note: This field does not apply to payables. |
Use any of the following buttons as necessary:
|
To... |
Click this button... |
|
display the A/R Adjustments window, which shows the current general ledger credit distribution that corresponds to the debit on the A/R or A/P account for this transaction. For more information, see Viewing Credit Distribution Amounts. |
G/L Postings |
|
display a window listing the discounts available to the displayed transaction by discount date and discount amount. |
Discounts Available |
Click OK to return to the A/P Inquiry window.