Use the gross profit percent (GP%) control parameters to limit the amount by which a user can override sales prices. The user must be authorized to edit prices and costs on sales orders. You can define a minimum gross profit percentage and a maximum discount from the standard price allowed for stock and direct items. If the user makes a change that exceeds the limit, a warning message displays.
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The system uses the minimum gross profit percentage to prevent users from selling products for less than a designated minimum.
You can assign a minimum required GP% at the following levels:
User
When the user makes a change that affects the GP% for an item in sales order entry, the system looks for a specified minimum, in the sequence listed above. The system stops checking once it finds one setting for minimum GP%, and does not check subsequent settings. If the new GP% falls below the first detected minimum, the system displays a warning that identifies the parameter (product, price line, user) affected by the change and what the minimum GP% for that level is. To override the warning, the user must be assigned the SOE.MIN.GP authorization key.
The system uses the maximum discount from standard price to prevent users from discounting the price of a product more than a designated maximum.
When the user makes a price change that affects the discount from the standard price for an item in sales order entry, the system compares the new discount to the maximum specified in this field. If the new discount is greater than the maximum, the system displays a warning that the new sales price exceeds the maximum percentage the user is allowed to discount from the standard sales price. To override the warning, the user must be assigned the SOE.MIN.GP authorization key.
To assign GP% control parameters to users:
From the System > System Files > User Control menu, select User Maintenance to display the User Maintenance window.
In the User ID field, enter a user's ID to display the corresponding record.
From the Maintenance menu, select Gross Profit Control to display the GP% Control Parameters window.
For stock and direct items, in the Minimum GP % Required field, enter the minimum gross profit percentage that this user can specify on an order.
For stock and direct items, in the Maximum Discount from Standard Price field, enter the maximum percentage discount on the standard price that this user can specify on an order.
Click OK to save this information and return to the User Maintenance window.
Save the user record.
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