Changing Batch Cash Receipt Column Views

You can display a variety of information about your batch cash receipt transactions by changing the column view. For example, to view transactions by the customer's purchase order number, select a column view that includes the Customer PO# column.

To change column views:

1. From the A/R menu, select Batch Cash Receipts to display the Batch Cash Receipts Entry window.

2. Enter a batch cash receipt.

3. From the Options menu, select one of the following to display the corresponding columns in the Batch Cash Receipts window:

• Invoice #/

  Column	Description
  Invoice #	The number that identifies the open invoice in the system.
  Customer	The customer's name whose cash receipts you want to post. Enter part of the name to display a list of matching customers. Click the correct customer name to return it to the field.
  Check #	A number that identifies the payment for reporting and inquiry purposes.
  Open Amount	The amount from the customer's invoice. The system populates this field.
  Discount Amount	The amount of the discount to apply to the corresponding invoice. The system calculates discounts enter cash receipts. Therefore, you would only enter a discount for override purposes, such as to allow a discount after the discount date. When you apply a discount amount, the system applies the remaining cash.
  Balance	The amount remaining on the open invoice.
  Applied Amount	The amount of the check that you received for that line item.
  Status	A code that identifies the processing status of the invoice. This field is optional. Use the Valid Customer Invoice Status Codescontrol maintenance record to define these codes.

   

• Customer PO #

  Column	Description
  Customer PO #	The number that identifies the customers purchase order associated with the open invoice.
  Customer	The customer's name whose cash receipts you want to post. Enter part of the name to display a list of matching customers. Click the correct customer name to return it to the field.
  Check #	A number that identifies the payment for reporting and inquiry purposes.
  Open Amount	The amount from the customer's invoice. The system populates this field.
  Discount Amount	The amount of the discount to apply to the corresponding invoice. The system calculates discounts enter cash receipts. Therefore, you would only enter a discount for override purposes, such as to allow a discount after the discount date. When you apply a discount amount, the system applies the remaining cash.
  Applied Amount	The amount of the check that was received for that line item.
  Balance	The amount remaining on the open invoice.
  Status	A code that identifies the processing status of the invoice. This field is optional. Use the Valid Customer Invoice Status Codescontrol maintenance record to define these codes.

   

See Also:

Cash Receipts Overview