Posting Miscellaneous Cash Receipts

A miscellaneous cash receipt is a journal entry that appears in the Cash Receipts journal so that the deposit amount can be reconciled. Miscellaneous cash receipts unrelated to the A/R ledger post from the Miscellaneous Cash Receipts window.

To post a miscellaneous cash receipt:

1. From the A/R menu, select Miscellaneous Cash Receipts to display the New Miscellaneous Cash Receipts window.

2. In the Batch# field, enter a user-defined number to identify the batch into which this receipt is entered, as needed.

This number is useful as a reference if multiple entries are made during the same day or if multiple clerks make entries. The cash receipts journal uses this number to produce audit batch totals.

3. In the Branch field, enter the number that identifies the branch whose G/L account the system credits with the amount of cash entered.

4. In the Bank field, enter the name of the bank to which to deposit the cash.

If more than one bank matches your entry, a list of matching banks displays. Click the correct bank to return it to the field.

Note: If the G/L Automatic Postings program's Cash Account item lists only one bank account, this field defaults to that account.

5. In the Payment Date field, enter the date you received the payment. The system populates this field with today's date.

The payment date cannot be earlier than the G/L closing date for cash receipts or the audit accounting date.

6. Click OK to display the Miscellaneous Cash Receipts window.

7. In the Comment field, enter a comment that references the source of the receipt, such as soda machine cash, or insurance refund.

8. In the Amount field, enter the amount of the cash receipt. The system populates the Apply field with the same amount. If you need to work in a currency other than your company's base currency, from the Options menu, select ChangeCurrency. For more information on how to use this feature, see Foreign Exchange Rates.

The system reduces the amount in the Apply field as it posts amounts to G/L accounts. The system assumes that the debit account for this amount is the specified bank G/L account. All line entries are credits or negative credits. You can post line entries to different branches.

9. In the Branch field, enter the number that identifies the branch associated with the G/L account to which all or part of the cash receipt is being credited.

10. In the G/L Account to Credit field, enter the name of the G/L account to which the system credits all or part of the cash receipt.

11. In the Sub Ledger field, enter the name of the ledger within the assigned G/L account to which all or part of the cash receipt is being credited, as needed.

12. In the Credit Amt field, enter the portion of the cash receipt to credit.

Note: You can add a User Defined View that adds the Rebate Vendor column along with the other typical columns. Follow the typical process for adding a User Define View. Select the vendor associated a rebate in the Rebate Vendor field. Refer to Reconciling Vendor Volume Rebates for additional information.

9. If you want to add a note for the cash item, click the Notes field to open the notes window and enter the note.

10. Do any of the following, as needed:

Note: You can view posted miscellaneous cash receipts in the G/L Inquiry window.

See Also:

Cash Receipts Overview