Authorizing Payments by Check

When a customer has been set up for check authorization you can then take payment by check for their account. Before using, consider the following control maintenance records:

• Required information is set up in the Check Verification: Required Informationcontrol maintenance record.

• If your company uses thumb print approval, use the Valid Signature Files For Checkscontrol maintenance record to save signature files.

To authorize a payment by check:

1. Create or open a sales order and display the order's Totals tab.

2. In the Check field, enter a payment amount.

Note: Your branch must be setup to accept personal or company checks. The system alerts you if that set up is not complete.

3. If you are set up to scan checks, use the Scan Check option and then scan the check. The system populates the Check Number, Routing Number, and Account Number fields.

4. If your company uses thumb print approval, use the thumb print pad to verify the customer's ID.

5. If you are not set up to scan checks or if you have scanned your check but your company requires more information than what scanning the check provides, enter the required information for each of the fields listed.

   Field	Description
   Check Amount	The dollar amount for which the check is written.
   Check Number	The check number. This is the number in the upper-right corner of the check.
   Routing Number	The routing number of the customer's financial institution. This is the nine-digit number that displays in the lower-left corner of the check.
   Account Number	The customer's account number. This is the string of numbers that displays in the lower-middle section of the check.
   Check Type	The type of check, either company or personal.
   ID Type	This is the state ID type for which the check presenter is providing personal identification; for example, CO - Colorado.
   ID Number	This is the driver license number, or other state ID number, of the check presenter.

    

6. Click Authorize to pre-authorize the check.

The Approval Code field displays the approval code you received from your check processing company.

Note: If you need to void a check from a customer after it has been authorized, use the Void option.

See Also:

Setup Requirements for Check Authorization

Check Authorization Overview