After an EDI vendor ships an order, they can send an 856 Advance Ship Notice. This notice lists the items that the vendor shipped. When an EDI 856 Advance Ship Notice arrives, the system does the following:
Adds the 856 to the EDI 856 Advance Ship Notice Review Queue with an Active status.
Locates the purchase order number referenced in the notice and tries to match the items on the 856 to an open generation on the purchase order. The system looks at the total number of line items and quantities for matching line items.
Depending on the results of the matching, the system sets the 856 match levels.
If the system finds an exact match, it changes the generation status from Open to Vendor Shipment Notification.
If there is an entry in theFreight Daysfield on the Miscellaneous Vendor Information I window, the system adds that number of days to the ship date on the 856 to determine the expected arrival date of the shipment. The system retrieves the freight days value from the bill-to customer if no freight days are specified on ship-to customer record.
If the system does not find an exact match, it transfers the matched items from the open generation to a new Vendor Shipment Notification generation.
Posts the following message to the P/O change log, if the match level is Perfect or Some Items Match: EDI Creating Vendor Ship Notification.
As of Release 9.0.4, you have the ability to update tracking numbers on a purchase order or sales orders for direct orders when the number is sent by EDI 856 document and relay that information to the customers. Using the Change Log, you can locate the tracking number. When you click the link, the Shipping Info window displays a new Locate via Google option that displays the shipping information for the carrier site, such as UPS, in a browser.
Note: As of this release, if tracking numbers come through an EDI 810, the system does not capture those tracking numbers.
You can use the Shipment Notification Activity Trigger for the customer set to an Email Ship Tracking Info HTML to send the notification information when the EDI 856 is received. Use the email address ** AUTO ** for the system to select the email to which notifications should be sent based on the following hierarchy:
The Email Address field in sales order header.
The Ordered By field to see if that field has an email for an associated contact.
The customer record for an assigned email contact address.
View the Activity Log to find the tracking information.
Important: For Eterm, you must have the Shipping URL Maintenance information set up to activate the Shipping hot key and enable the system to launch a browser for the tracking numbers..
See Also: