Handling EDI Custom Data on Orders

Use the EDI Custom Data window to view custom EDI information on incoming sales orders or enter custom EDI information on outgoing purchase orders.

Important: EDI Support must customize the mapper for transactions that use the fields displayed on this window.

On the Header tab of a sales order or purchase order, from the Edit menu, select EDI to display the EDI User Defined Data window. The following occurs:

The system populates the File Name field with EDI.ADD.DATA, the name of the file where it stores the data entered on this screen.
The Desc ID field displays the transaction ID.
The Prompts column displays the custom prompts defined for EDI.
The Category column is not used by EDI.
On incoming documents, the Input column displays the data associated with each prompt.

To enter custom data on an outgoing order, enter the requested information in the Input column for any of the prompts listed on the window. If the field is validated, you can select from a list of options.
Use the following menu options as needed:

To...

Use this menu option...

displays the Maintenance Log Viewing window, where you can view changes made to the EDI.ADD.DATA file.

File > Log

change the order in which the Prompts display

File > Sort

Select one of the following options:

Default - Sorts by the order defined in the Product Classification Sort List control maintenance record. If that record is blank, the items display in alphabetical order.
By Attribute - Sorts by the attribute number assigned in Dictionary Maintenance.
By Category by Prompt - Sorts alphabetically by category and then alphabetically by prompt within each category.
By Category by Attribute - Sorts alphabetically by category and then ascending order by attribute number.
By Prompt - Sorts alphabetically by prompt name.