Receiving EDI 849 Rebate Responses Overview

In response to an 844 Product Transfer Account Adjustment (Rebate Request) that you send to a vendor using EDI, the vendor sends back an EDI 849 Response to Product Transfer Account Adjustment (Credit Memo), which indicates the rebate the vendor has approved.

You can receive an 849 with or without using the Book Letter of Credit feature. When the system uses the Book Letter of Credit feature and generates the 844, it creates a negative purchase order for the total rebate amount and stores detailed information about each product rebate request in the Rebate Detail file. When the system receives the 849 reply from the vendor, it adds the vendor's rebate detail to the file.

Before the system can process an 849, set up the system and the vendor record for EDI processing. How you set up your system determines which mapper the system uses to process the 849 you receive.

When not using the book letter of credit feature, the system places the 849 document in the Hold file and sends you a message.
When the system determines that the 849 being sent back is tied to a rebate purchase order created using the Book Letter of Credit feature, the system updates that purchase order’s rebate detail information in the Rebate Detail file, and sends you a message.

To set up the system, do the following:

Create a trading partner profile for which an inbound 849 document is defined.

If the vendor is a Book Letter of Credit vendor, in the EDI Group Profile Global Info Table for the trading partner group profile, enter Y in the Book Letter of Credit Vendor field. In this case the system uses a different mapper for processing the 849.
On the EDI Add'l Doc Info screen for the 849, complete the following fields, as needed:
Grp/User to Review Received Document
Grp/User to be Notified of Document
Alternate Interchange ID
Assign the vendor account from which you receive the 849 to a group profile defined for the EDI trading partner profile.