The system transmits purchase orders to vendors using electronic data processing (EDI) when you set the print status of the order to EDI. The system only sends 850s for purchase order and direct order generations that contain line items with a quantity other than zero. 850s are not sent when no items exist on an order generation.
Before you can send 850s from a purchase order, set up your system and the vendor record for EDI processing.
Create a trading partner profile for which an 850 document is defined.
Assign the vendor to whom you are sending the purchase order to this profile.
If you have the New Purchase Order activity trigger set to EDI Purchasing Document for a vendor and are creating purchase orders from the Return Goods Queue, Procurement Confirmation Queue, or through the Suggested P/O program, the system does not automatically generate an 850.
Use the
To send an EDI purchase order:
Display the Body tab of an open order in Purchase Order Entry.
Note:Add quote or contract numbers to the order, as needed.
Click the Status tab of the order.
In the Print field, enter EDI.
If the 850 document is not defined in the trading partner profile for the vendor, E is not an available option in the Prt field.
If the system sent an 850 for the original order generation,
the system does not populate any new generations created for that order
during receiving with E, even
if the Print Status Override field
and/or the
Exit the window to process the order.
The system displays the following message: EDI 850 Document Queued - Send: Next Scheduled.
Click Enter to clear the message and display a blank Purchase Order Entry window.
The system sends the purchase order to the EDI Outgoing Status Queue. The system transmits the document to your trading partner during the next scheduled network call.
See Also:
Sending EDI Transactions Overview