Saving Credit Cards on Orders for Future Payments

Your company might decide to keep credit card information on file for an order, thus creating a payment account with Worldpay. For example, an inside salesperson enters an order that the customer would like to pay for with their credit card. However, your company does not charge the customer's card for an order until the material on the order has shipped. You can save the credit card information with the order to charge at a later date.

You can also accept a payment for part of an order, and store the card to charge the remaining amount at a later date. For example, your counter salesperson take an order for one hundred 1/4 inch copper fittings. You have 50 in stock that you can send with the customer today. You can charge the customer's card for the 50 they are taking with them today, and then save the card information to the order to charge the remaining total due when you ship the remaining 50 fittings.

To save a credit card for a customer for future use on any order a customer places, set up default credit card information at the customer level.

When the product on the order is available and ready for shipping and the ship ticket prints, or when the Credit Card Authorization Phantom runs and finds that the order has shipped, the system processes the credit card payment.

To save a credit card to an order for future payments:

Note: If you are saving card information to charge for future payments on an order, you can save the information before or after you accept a payment for the order. You can also choose to save the credit card to the order without accepting a payment on the order.

  1. In the Totals tab of an order, select Save Credit Card Info from the Payment menu, and select New to display the Default Credit Card Information window.

You can also select a card on file from the displayed list if the customer wants to charge the order to a credit card they have on file with you. Selecting a saved card saves the card information to the order.

  1. Swipe the card through your card reader, or enter the information for the card in the Closedfields provided.

    Field

    Description

    Card Number

    Enter the 16 digit card number as it appears on the front of the card.

    Card Holder

    Enter the name exactly as it appears on the front of the credit card.

    Expiration Date

    Enter the month and year in which the card expires.

    Zip Code and Street Address

    The zip code and billing street address defaults to the bill-to address on the order. If the ship-to and bill-to are different, the system prompts you to select the address to use. Update the address information for the card, if necessary.

    This is used when you charge the card to complete an address verification with the credit card company.

    Card Type

    Select the two character code that identifies the brand name of the credit card, such as MC for Master Card. Valid credit card types are defined in the Valid Credit Card Types control maintenance record.

    Terms Override

    Enter the code that represents the payment terms, if any, to use when this credit card is used for payment. For example, if you give the customer  discount to orders when they pay in cash, but discounts do not apply when they pay with a credit card, enter the terms code to override the discount.

    Charge Tax

    Select this check box to apply tax to orders paid with this credit card. For example, customers could be exempt from tax if they pay with a company credit card. If you want to charge tax to payments made with such credit cards, select this option.

    Reference Number

    Enter a reference number for this customer, such as the order number or customer ID.

If you swipe the card, you also need to enter the customer's billing address information in the fields provided.

  1. Do one of the following:

See Also:

Defining Default Customer and Contact Credit Cards with Vantiv Payment Services