Use these procedures to upload a text, HTML (hypertext markup language), or PDF (portable document format) document to Eclipse, and then send the document as an attachment. The only type of attachments that you can attach to Eclipse-based emails are the ones that you have uploaded into the Eclipse system. After you have uploaded a document, you can attach it to an email, either internally or externally.
An internal attachment is one where the user sees the message in the body of the email when they open the message.
An external attachment is one where the user clicks an icon to access the text.
Create a text document and save it to your hard drive. Be sure and save it with one of the following file extensions:
Note: You must save HTML-based documents in the "Web Page, html only" format in order to be formatted properly when the recipient views the email.
From the System > Printers menu, select Your Hold Entries to display the Spooler Control screen.
Use the Upload hot key to display the Select File window.
Browse to the location of your document and double-click it.
The path of the document displays at the Enter DOS Path Name prompt.
In the Enter Spooler Title field, enter a name to describe this hold entry that you can identify it by later. For example, enter Sales Document or Budgeting Attachment.
Press Enter.
The system uploads the document and displays the following message: Transferred to Host.
Press Enter.
The Spooler Control screen displays with the hold entry that you named earlier displayed in the Report Title column, showing that you have uploaded the document.
To create an internal attachment:
From the System > Printers menu, select Your Hold Entries to display the Spooler Control screen.
From the Tools menu, select Upload and locate your .html file.
Enter the title you want to use and click OK.
Right click on the uploaded file and select Print.
Click Email.
Complete the To, BCC, and Subject of the email.
From the File menu, select Send Options and set the Send Attachment in Body option to Yes.
Send your email.
To create an external attachment:
Display the character-based system.
Note: The Outbound Email functionality has not been incorporated into Solar Eclipse as of this release.
From the System > Printers menu, select Your Hold Entries to display the Spooler Control screen.
Use the ArrowKey to move the cursor to the line item that contains the document you want to upload.
Use the Print hot key to display the Print Options screen.
Use the Email hot key to display the Send E-Mail screen.
In the To field, enter the email address of the person to whom you want the message sent.
Use the Options hot key to display the Send E-Mail Options screen.
Use the Down Arrow key to move the cursor to the Send Attachment in Body (Y/N) field.
Type N and press Enter.
In the Attachment Type field, the system displays the type of document that you have selected to email as one of the following:
.txt
.html
Note If you choose to send the attachment as an external one and select a file format in the Attachment Type field, you cannot move the cursor to the next field.
Press Esc to return to the Sent E-Mail screen where the Attachments field displays the type of attachment you are sending.
In the To field, enter the email address of the person to whom you want the message sent.
To send a message in addition to the attachment, you can use the Down Arrow key to move to the message area and enter it.
Press Esc to send the message. For more information, see Sending Emails.
The Spooler Control screen displays. Press Esc to exit this screen.
See Also: