When you are ready to send an email message, you can enter the name of a distribution list and send your message to multiple recipients at the same time. You can access any distribution lists that you have created from the Send Email screen.
Keep in mind that once you add an email address to a distribution list, the only place you can edit it is on the To Distribution List screen.
Note: You can enter and edit information in any email address field, however, the system does not let you advance if you have entered an invalid email address.
You can enter email addresses either by using the Dist List hot key or by entering email addresses manually. The system accepts either commas (,) or semi-colons (;) for entering multiple email addresses.
To use an email distribution list:
From the System > System Programming > Add-on Products > Outbound Email menu, select Email Send to display the Send Email screen.
From the Distribution Lists menu, select Distribution Lists: To to display the To Distribution List window.
Use the Recall button to display the Recall List prompt.
Enter the name of the list you want to use and click OK.
The email addresses of the list that you have chosen display in the Email Address column. The names of the recipients display in the Recipient column.
To use a different list than the one you have chosen, use the Clear List button to remove the current list. Then use the Recall button to select a different list.
Click OK to return to the Send Email screen.
The word *Multiple* displays in the To field, indicating that you have selected a distribution list.
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