Create vendor expense distribution codes to pre-define the distribution of a vendor's invoice to G/L accounts based on a determined percentage for that vendor. Codes created for a vendor are available for the vendor in A/P Entry.
Codes set up for one vendor are unique to that vendor and are not available for other vendors.
To create a vendor expense distribution code:
From the Maintenance menu, select Vendor to display the Vendor Maintenance window.
In the Vendor field, enter the vendor's name to display the vendor record.
Select AdditionalExpense Distribution and select NEW from the list to display the Vendor Expense Distribution dialog box.
Note: To view or edit an existing expense distribution code, select it when prompted to display the information for that code.
In the Expense Distribution Code field, enter a name to use for the expense distribution code.
In the Branch field, enter the branch to which to apply a percentage of the vendor's invoice.
In the G/L Account field, enter the G/L account to which to apply a percentage of the vendor's invoice. Enter a partial account name and press Enter and select from a list of accounts.
In the Distribution Percentage field, enter the percentage of the invoice to apply to the G/L account. Use the format xx.x. The sum of the percentages for the entries listed on this screen does not need to equal 100 percent.
Note: The A/P program prompts you to distribute any amount that is not distributed by these entries.
Add all applicable branches, accounts, and percentages as needed to the list.
Note: To delete this vendor expense distribution code from the list, select File >Delete. The system prompts for confirmation.
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