Set up parameters for a vendor for outsourcing accounts payable checks. These parameters determine when and under what circumstances a vendor gets a check from the SunTrust Bank.
Outsourcing checks through SunTrust Bank requires the following setup in Eclipse:
Define information in the
Define vendor check information on the Vendor Maintenance Check Information dialog box.
Run the Print Checks program in Accounts Payable to construct a check information file to send to the bank.
Run the EFT Transmission program in Accounts Payable to electronically send the file to the bank.
To outsource A/P checks:
From the Maintenance menu, select Vendor to display the Vendor Maintenance window.
In the Vendor field, enter the vendor's name to display the vendor record.
Select Additional > Vendor Check Information to display the Check Information dialog box.
In the Vendor Requires Separate Checks field, enter one of the following to determine the result when running the Print Checks program:
Yes - Prints a check for each payable. You cannot print negative or zero value checks with this setting.
No - Prints a single check that includes the total amount payable.
In the Is This a Generic Vendor field, select Yes to indicate that this vendor is used for created customer refund checks or other one-time payments.
For more information about generic vendors, see Creating Vendor Records for Customer Refunds and Other One-Time Payments.
In the Minimum Check Amount field, enter the lowest amount you will pay on one check to this vendor.
A setting in this field overrides the setting in the
In the Maximum Days Since Posted field, enter a maximum time in days since the oldest approved unpaid payable for the vendor was posted to the general ledger.
A setting in this field overrides the setting in the
Note: The Minimum Check Amount and Maximum Days Since Posted fields work together. Entries in both fields are respected if one is defined at the vendor level.
In the Pull Code field, enter one of the following options to determine how checks are sent:
E - Mails checks in a single UPS envelope, unfolded and un-stuffed, by UPS for delivery the next day to an address, for example, to your Accounts Payable department.
D - Mails checks by first class domestic mail to the vendor address.
Z - Mails checks by first class foreign mail to the vendor address.
R - Prints checks and returns to the client.
X - Prints and sends the checks to the client by FedEx.
In the Payment via EFT field, enter one of the following:
Yes - Sends the vendor payment via electronic funds transfer when the payment is included in a check run from the Print Checks dialog box. Check information for this vendor then goes to an EFT Staging file and the funds are transmitted using the.
Entering Yes in this field activates the Payment Transfer Method field.
No - Sends the vendor a printed check when payment is included in a check run from the Print Checks program. This setting makes remaining fields on this window inaccessible.
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To print a check for a vendor from the... |
and that vendor... |
then... |
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A/P Entry window |
is flagged to receive payment via EFT |
the system prompts to generate the check via EFT. |
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A/P Preview Queue window |
is flagged to receive payment via EFT |
the Next EFT Check # field on the Single Check Printing dialog box displays an Eclipse-generated number. When you select the Print option from that window, the system sends the check information to the EFT Staging file for transmission to the outsourcing bank. |
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is not flagged to receive payment via EFT |
the Next Check # field on the Single Check Printing dialog box displays an Eclipse-generated number. When you select the Print option from that window, the system prints a check for the vendor. |
In the Payment Transfer Method field, enter one of the following to determine how to pay this vendor:
Check - The bank will send the vendor a check. Renders the remaining fields on this dialog box inaccessible.
ACH - The bank will transfer funds electronically by ACH (Automated Clearing House).
Use the ACH method to make a corporate payment (CCD) or a consumer/payroll payment (PPD).
In the ACH
Format field, select the ACH format to use for this vendor's
EFT transmissions. ACH formats are defined in the
In the ACH Vendor Routing Transit # field, enter the nine-digit American Banking Association number of the vendor's bank.
In the ACH Vendor Account # field, enter the vendor's ACH account number.
In the ACH Vendor Account Type field, enter the type of account in which to deposit the payment:
Checking
Savings
See Also: