The first step in creating an append document is faxing an image of the document into the system. The fax machine adds a header to the page, which you need to remove. Some fax machines add this header to the top of the page and move the original image down on the page. Other fax machines overlay the original image with this header.
To remove the header when you create the append document image, enter a value in the Top field and select the Clear or Cut option. To determine which option to use, we recommend that you run a test.
The test document should contain an image or text that comes within one half inch of both the top and bottom of the paper. After faxing the document into the system, send two test faxes, with one using the Clear option and the other using the Cut option. Compare the results and determine which option gives you the better result.
Use the following procedure to determine which parameters to use for faxing images into the system.
To determine append document image parameters:
Fax a copy of the document to the VSI-FAX Gold modem number. Be sure to set the resolution on the fax machine to fine.
The system sends the image to the Incoming Fax Status Queue and assigns in as the image type.
Note: The VSI-FAX Gold modem number is determined when your system administrator sets up the software. For more information, see Assigning Fax Devices Overview.
From the System > Printers menu, select Incoming Fax Status Queue to display the Incoming Fax Status Queue screen.
Note: If prompted, log on to the character-based system.
Select the faxed-in image and use the Make Doc hot key to display the Make Append Document screen.
The system populates the Top field with default entries of .50 inches and Clear.
It is not necessary to complete the File Name field at this point.
Use the Test hot key to display the Fax Memo screen.
Send the fax to yourself.
The system returns you to the Make Append Document screen.
In the Top field, position the cursor on the Clear option, press F10 and select the Cut option.
Use the Test hot key to display the Fax Memo screen.
Send the fax to yourself.
The system returns you to the Make Append Document screen.
Compare the two faxes you sent and decide which option produces the better output.
Note: It may also be necessary for you to increase or decrease the .50 inches option. Repeat this test procedure, as needed, using different parameters until you produce the desired output.
Use the selected parameters when creating append documents from faxes received from this fax machine.
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