Defining Eclipse Forms Parameters

Before using the Eclipse Forms application, define the application default settings, such as printer names and logo paths. These default settings tell the application where it can find the information it needs to print your forms.

To define Eclipse Forms parameters:

From the System menu, select System Files > PrinterSetup and select Eclipse Forms Maintenance to display the Eclipse Forms Maintenance window.

Manage the following data on the Default Settings tab:

Eclipse applications and forms settings.

Field	Description
Eclipse Application Server Address	Enter the server on your network on which your Eclipse application and data resides. This can be a server name, such as eclipse, or an IP address. The system uses the address in this field and the port in the Eclipse Server Port field to determine where Eclipse runs when Eclipse Forms needs to communicate back to Eclipse. For example, when it needs to update the Fax Queue.
Eclipse Application Server Port	Enter the port number, such as 2080, on which the Eclipse application runs on the server. The system uses the port in this field and the server in the Eclipse Server Address field to determine where Eclipse runs when Eclipse Forms needs to communicate back to Eclipse, for example, when it needs to update the fax Queue.
Eclipse Application Proxy Server	If your system uses a proxy server, enter the path.
Eclipse Forms Server Address	Enter the server on your network on which your Eclipse Forms server resides. This can be a server name, such as eclipseforms, or an IP address. The system uses the address in this field and the port in the Eclipse Forms Server Port field to communicate to the Eclipse Forms server when it is time to print, fax, or e-mail a document.
Eclipse Forms Server Port	Enter the port number, such as 24500, on which the Eclipse Forms server runs on the server. The system uses the port in this field and the server in the Eclipse Forms Server Address field to communicate to the Eclipse Forms server when it is time to print, fax, or e-mail a document.

Default logo and signature.

Field

Description

Default Logo File Location

Enter the directory path, such as C:\EclipseFormsLogos\logo.gif, where the logo that prints on your forms is stored. Graphics can be in .gif, .jpg, .bmp, or .png format. We recommend storing logos in the C:\EclipseFormsLogos folder on the Eclipse Forms server.

To override the logo at a specific branch, set a different logo path for that branch in the Eclipse Forms Branch Logos control maintenance record.

Logos can be any size and color. E-mails and PDF archive documents use the color version of the logo, however, faxes and printed documents print the logo in black and white. It is not necessary to include the branch address and phone number in the logo, as Eclipse Forms prints the branch address information on the form.

Create your logos with limited white space around the actual graphic. Any white space is considered as part of the logo, and causes the actual logo picture to print smaller on your forms.

Check Signature File Location

If you print signatures on Accounts Payable checks, you need to save the check signature graphic file needs on the Eclipse Forms Server.

Enter the directory path, such as C:\EclipseFormsLogos\check.gif, where the logo that prints on your forms is stored. Graphics can be in .gif, .jpg, .bmp, or .png format. We recommend storing logos in the C:\EclipseFormsLogos folder on the Eclipse Forms server.

Fax sheets settings.

Field	Description
Fax Prefix	Enter the number combination you use to access an outside line when dialing your fax machine. For example, enter 8 if your system requires you to dial 8 for an outside line prior to dialing the fax destination number. Use commas to indicate pauses in the dialing sequence. If you leave this field blank, Eclipse Forms uses the default VisiFax configurations to send faxes.
Fax Server Name	Enter the server on which your fax server resides.
Default Printer	Enter the path from the forms server to your default printer. The system uses this printer if a printer is not assigned to a specific form.
Documents Per Batch	Enter the number of documents you want to process at a time. This field is only valid for printed invoices and statements. For example, if you accept the default setting of 50, the system processes the first 50 invoices or statements and sends them to the printer. While the first 50 are printing, the system begins processing the second set of 50 in the batch. Processing documents in smaller groups reduces the network bandwidth required to process the print job. For e-mailing invoices, the system respects this setting. This setting helps manage the attachments if your system administrators have set limits on file sizes for e-mails. The system defaults to ten (10) for e-mailing invoices, if this field is left blank.
Show Unit Price by Order Unit of Measure	Select this check box if you want to display unit prices per the quantity listed on the product's price sheet in the Unit Price column on your standard forms. For example, if you are ordering 3 of Product A, and Product A's price sheet lists 1.499 per each item, the unit price on a standard form displays as 1.499/ea if you select this check box. If the check box is deselected, the unit price for the same product displays as 1499.00/m.
Use Custom Fax Sheet	Select this check box if you want to use custom fax sheets when you send documentation. Note: This field can only be checked in combination with a forms request for a custom fax sheet otherwise your fax sheet remains blank.