Creating Budgets for Balance Sheet Accounts

Use the G/L Balance Sheet Budget Maintenance window to create and edit budgets for balance sheet accounts.

To create a budget for a balance sheet account:

From the G/L menu, select G/L Budgeting to display the G/L Budget Maintenance window.
Display the account to which you want to copy a budget by completing the following fields:

Field	Description
Account	The general ledger account name. Enter or select an account.
Branch	The branch number of the account for which the copied budget applies. Enter or select a branch.
Year	The fiscal year for which you want to create the budget. Enter the year and click Update. If you are creating a new budget, the system inputs the amounts for each month in the Budget column as zero (0.00). If you are editing a previously created budget, the system populates the amounts in the Budget column.

From the Edit menu, select Balance Budget to display the G/L Balance Sheet Budget Maintenance window.

The system populates the fields and columns according to the information in the G/L Budget Maintenance window.

Note: Update the Account, Branch, and Year fields to create a G/L balance sheet budget for a different account, branch, or year.

To...	Do this...
enter individual monthly budget amounts	enter a budget amount and press Enter for each month.
enter monthly budget amounts based on a total amount	in the Total Budget For field, enter a budget amount and press Enter. The system divides the amount equally over the 12 months in the Budget column. If the amount is not equally divisible, December receives the excess amount. If there were any amounts other than zero in the Budget column, the system divides the new Total Budget For amount over the 12 months according to the percentages that existed.
break down the monthly values based on percentages rather than dollar amounts	from the Edit menu, select Monthly Percentage to display the G/L Budget Percentages window. For information about how to create a budget using percentages, see Changing the Percentages in a G/L Budget.

More Options When Creating Budgets for Balance Sheet Accounts

The following are some common options you might use when creating a G/L balance sheet account budget:

To...	Select this menu option...
copy budget amounts from a previously created budget to a new budget	File > Copy From The G/L Budget Copy dialog box displays.
delete the displayed budget.	File > Delete
display or hide the information in the Actual/Difference columns.	Edit > Show Actual/Edit > Hide Actual or click the Show Actual or Hide Actual buttons
display or hide the G/L Balance Sheet Budget Maintenance window. For information about creating budgets for balance sheet accounts, see Creating Budgets for Balance Sheet Accounts.	Edit > Balance Budget/Edit > G/L Budget or click the Balance Budget or G/L Budget buttons