Use this function to restrict which branches you can use in a general ledger account. In addition, you must assign the GL.BRANCH.OVERRIDDEauthorization key, which allows users access to post a journal entry to a G/L account that is not accessible to the designated branch.
When a user attempts to post a journal entry to an account that is not accessible to the branch, the system checks this authorization key, displays a warning, and does one of the following:
If this key is assigned, asks if the user wants to post to an inaccessible branch.
If this key is not assigned, prompts the user to enter a password to post to an inaccessible branch.
If the user continues, the system posts the journal entry to the designated account and then prompts the user to activate the G/L account for that branch.
If the user enters Y, the system adds the branch to the account's list of accessible branches.
If the user enters N, the system does not add the branch to the account's list of accessible branches.
If accessible branches are defined for a G/L account, a Branches button displays at the bottom of the G/L Account Maintenance window. Click that button to view the branch restrictions for the account.
To restrict accessible branches for G/L accounts:
From the G/L > G/L Maintenance menu, select G/L Account Maintenance to display the G/L Account Maintenance screen.
Create a G/L account or access an existing account.
From the Edit menu, select Accessible Branches to display the Accessible Branches window.
In the Type field, select one of the following to determine to which branches you want to allow access:
Include - Includes the branches listed on this screen.
Exclude- Excludes the branches listed on this screen.
Blank- Includes all branches.
In the Branch field, do one of the following:
If you selected Include in the Type field, enter the branches or territories that you want to include.
If you selectedExcludein theTypefield, enter the branches or territories that you want to exclude.