Viewing Business Summary Information

Use business summaries to create a snapshot of the financial status of your company at any given date. The business summary is a real-time inquiry that provides information about the following:

• Assets and liabilities.

• Sales and purchasing activity.

• Month-to-date and year-to-date totals for sales, cost of goods sold (COGS).

• Month-to-date and year-to-date totals for sales, commission costs.

• Gross profit dollars and percentages.

The system uses the information you define in the Month Ends screen for the BSUM year to determine the month-to-date and year-to-date days. If you have not defined dates for the

You must be assigned the COST.VIEW or COGS.VIEW authorization to access Business Summary information.

To view business summary information:

1. From the G/L menu, select Business Summary to display the Business Summary window.

2. In the Branch field, enter the branch or branches for which you want to run the summary.

3. In the As of Date field, the system populates the current date. If you want a different date, enter it in MM/DD/YYYY format.

4. Click Update to display the following information:

• Total account balances, such as the accounts payable balance display in the upper half of the window.

  Field	Description
  Accounts Receivable	The current general ledger balance of your accounts receivable accounts.
  Bank Balance	The sum of the amounts in all cash accounts on the Automatic Posting screen.
  Cash Box	The general ledger balance of your Cash Box account from cash payments recorded on the Totals screen of Sales Order Entry. The system clears this amount at the end of every day.
  Accounts Payable	The current general ledger balance of your accounts payable.
  Unbilled Payables	The amount of stock you have received for which an invoice has not yet been received.
  Inventory	The current general ledger inventory balance. Inventory consists of purchases, less transfers, less stock adjustments, less the invoice register.

• A further break of information such as product sales and COGS displays in the lower half of the window.

  Field	Description
  Sales	The current amount of all stock and nonstock product sales. This amount does not include miscellaneous charges, such as freight, handling, and tax credits. If you want the sales amount to include miscellaneous charges in the sales amount, add the appropriate general ledger accounts on the Automatic Posting screen under Sales. See your system administrator for assistance. Note: This value includes the in-process sales calculations (Sales IP field value).
  Sales IP	The amount of the total sales that is considered in-process sales. This total includes all sales that have a print status as defined in the Print Statuses To Define The Sales In Process For Business Summary control maintenance record. When you first run a business summary, the Sales IP field is blank. Select the Sales IP check box to calculate the amount of sales that are in process for the as of date. Deselect the Sales IP check box again to clear the Sales IP field.
  COGS	The total general ledger balance for all COGS accounts whose entries are posted through the sales order process. If you want this amount to include additional accounts, add them in the Automatic Posting window under Sales. See your system administrator for assistance.
  Cost	The total general ledger balance for all cost accounts whose entries are posted through the sales order process. If you want to include additional accounts in this amount, add them in the Automatic Posting window under Sales. See your system administrator for assistance.
  GP $	The difference between the amount in the Sales field and the amount in the COGS field.
  GP %	The result of dividing the amount in the GP $ field by the amount in the Sales field.
  Purchases	The general ledger balance of all purchase accounts, including stock receipts and direct purchases.

5. To recalculate the information in this window, do one of the following:

• Click Update.

• In the Branch field, enter new branch information and click Update.

• In the As of Date field, enter a new date and click Update.

• Select or deselect the Cost View and Sales IP (Sales In Process) check boxes.

6. To run a Sales Detail Report, select Sales Detail from the File menu. See Viewing Business Sales Detail Information for additional information.

7. To view information about cost accounts, select the Cost View check box. To return to the COGS accounts, deselect the Cost View check box.

Note: Your ability to use these check boxes is determined by the setting for the COGS.VIEW and COST.VIEW authorization keys.

8. Exit the Business Summary window.

More Options For Viewing Business Summary Information

The Business Summary window also offers these options:

See Also:

Viewing Business Sales Detail Information