Adding MSDS and Hazardous Information to Product Records

The U.S. Department of Transportation (DOT) requires that all hazardous products be identified as such on shipping containers and documents. This information helps emergency response personnel to identify and deal with potential chemical hazards in the event of an accident or disaster.

Note: All hazardous products have related Material Safety Data Sheets (MSDS).

Add MSDS and hazardous information to product records from Product Maintenance. The system prints this information on the Hazardous Materials Shipping document any time hazardous materials are added to shipping tickets, transfers, purchase orders printed with a manifest, or return purchase orders.

The Hazardous Materials Shipping document lists the following information:

Quantity of the hazardous material
Hazard code
Item description
Total weight for each item
Emergency response number

To add MSDS and hazard information to a product record:

From the Maintenance menu, select Product to display the Product Maintenance window.
Display a product to which to add MSDS and hazardous information.
From the Notes menu, select Hazard / MSDS to display the Product MSDS Information window.

In the Sheet ID field, enter the internal sheet ID assigned to the MSDS.

The system populates the MSDS Sheet# and Description fields with the user-defined MSDS sheet ID and description.

Complete the following fields with the product's hazardous information, as needed:

Field	Description
Hazard Class	U.S. DOT hazard classification for the item. This designation is either numeric or alphanumeric. Note: Other countries can have different classifications.
Hazard Class Desc	Description associated with the hazard class or the item's shipping name. To enter a description that takes multiple lines, select the Edit > Expanded Hazard Description menu option. The system displays the Expanded Hazard Description dialog box. Enter the information and click OK. If you have the Copy Comments For Hazard Items To Transfers control maintenance record set to Yes, the system prints the description entered here on transfer orders.
Hazard Code	Hazard code used to cross-reference the product with the HM column on the Hazardous Materials Shipping document. Use one of the following codes: X - Hazardous material. RQ - Reportable quantity. Some material is not DOT regulated unless it is sold in quantity. The RQ designation is used for these non-hazardous products, regardless of the quantity sold. Blank - Leave the field blank to indicate that the description applies to a product that is neither hazardous nor handled in a reportable quantity.
ID Number	U.S. DOT identification number, also known as the UN or UN/NA number. This number is included on the shipping label.
Pack Group	Packing list group to which the product is assigned.

Save the information and exit the window.

More Options in the Product MSDS Information Window

The Product MSDS Information window also offers these options:

To...	Use this menu option...
assign an internal sheet ID for the attached MSDS	File > New MSDS Sheet The MSDS Maintenance dialog box displays.
edit an internal sheet ID for the attached MSDS	File > MSDS Maintenance The MSDS Maintenance dialog box displays.
remove an MSDS from the current product	File > Delete A confirmation prompt displays. Click Yes. Note: You cannot delete an MSDS that has open items in the MSDS Exception Queue.
add MSDS comments specific to the current product	Edit > MSDS Comments The Product MSDS Information dialog box displays. Enter the information and click OK to return to the Product MSDS Information dialog box. Note: To attach MSDS comments relevant to all assigned products, see Maintaining MSDS Records.