Use authorization keys and control maintenance records to limit users' access to Buy Line Maintenance. When a user displays the Buy Line Maintenance window, the system checks the user file in User Maintenance to verify that the user has permission to view the window. Then, the system checks the level for which the user has access.
For example, you have two employees. One uses Buy Line Maintenance to verify data and one uses buy line maintenance to manage lead times. Employee 1 is granted an access level to view data only. Employee 2 is granted permission to view all fields and edit lead time fields.
To limit Buy Line Maintenance access:
From the System > System Files > User Control menu, select User Maintenance to display the User Maintenance window.
In the User field, enter the user for which you want to limit access.
From the Maintenance menu, select Authorization Keys to display the Authorization Key/Template Maintenance window.
In the Available Keys column, place the cursor on the BUYLINE.MAINT authorization key and click Assign.
The authorization key moves to the Assigned Keys column.
In the Auth Level column and enter the level you want to assign:
Level 1 - Allows access in view-only mode.
Level 2 - Allows access to edit buy lines listed in the VALID.BLINESauthorization key.
Level 3 - Allows access to edit all buy lines.
In the Available Keys column, place the cursor on the BUYLINE.MAINT.LEVEL authorization key and click Assign.
The authorization key moves to the Assigned Keys column.
Tab to the Auth Level column and enter the lever you want to assign. Access can be 0 (view only) to 99. This number corresponds to the assignments for the
Use the
To limit access to Buy Line Maintenance fields:
From the System > System Files menu, select Control Maintenance.
In the Keyword field, enter Buy Line Maint.
Select Buy Line Maintenance Authorization Levels to display the Auth Levels Required to Edit Buy Line Maintenance window.
For each field description, indicate the level of access required for editing that field.
For example, you only want purchasing agents to override lead time parameters. You assign this field a level of 90. Any user with a level less than 90 on the BUYLINE.MAINT.LEVEL authorization key will not be able to access the Override Lead Time field for editing.
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