Depending on your needs you can purchase buy lines in one of two ways. You can use the Suggested P/O Queue and convert to an actual purchase order, or you can use the Purchase Order Entry window and use the Product Family Selection window.
For example, you may have a buy line that contains 20 products, and 18 of the products are fast moving items. If that buy line appears on the Suggested P/O Queue, then you know that purchasing this buy line meets a vendor target. You can then convert this buy line to a purchase order from the Suggested P/O Queue.
However, you may have another buy line that contains 20 products, but 10 of the products are slow moving items. You know you only purchase those items once every six months. You have set yourself a reminder to purchase. You can make the purchase from the Purchase Order Entry window and order only those 10 items off the reorder pad. This purchase does not have to meet a vendor target because you are not purchasing from the Suggested P/O Queue.
To purchase a buy line from the Suggested P/O Queue:
From the Purchase > Queues menu, select Suggested P/O to display the Suggested P/O Queue window.
Display the queue for the branch.
Place the cursor next on the buy line you want to purchase.
From the File menu, select Convert to Actual POs.
The Convert Suggested to Actual P/O window displays. The Branch and Line fields populate.
In the Line or Emergency field, type L to show all items in the line buy or E to show only short products.
In the Vendor field, enter the vendor to whom to direct the converted purchase order.
In the Round Short to Package Quantity field, indicate if you want the system to round to package quantity.
Click OK to create an actual purchase order and display the Purchase Order Entry window and further modify or cancel the order.
For multi-branch networks, when a product is centrally purchased, but not centrally warehoused, the system generates individual, consecutively numbered purchase orders for each child branch.
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