Running the Overdue Purchase Orders Report

Use the Overdue P/Os Report to see purchase orders, for one or more branches that were expected to arrive during a specified time period, but have not reached the ship-to address.

The Overdue P/Os Report provides line item details on the purchase orders that are overdue.

To run the Overdue P/O report:

From the Purchase > Reports menu, select Overdue P/Os to display the Open P/Os criteria window.
Complete the following fields, as needed:

Field	Description
Branch/Territory	Enter the branch or territory for which you want to run the report. Type All to run the report for all branches and territories.
Branch Select	Indicate whether to select P/Os for the report based on the pricing branch or the shipping branch. Press F10 to select a branch: Pricing - Branch from where stock is expected to be priced. Shipping - Branch where stock is expected to be received.
P/Os With Expected Date Before	Enter the date to use to select purchase orders for the report. The expected date would be in the previous week. The default entry is the current date. Enter a calendar date or a variable date.
Vendor	Enter the vendor for which to run the report.
Vendor Select	Indicate whether to select P/Os for the report based on the vendor type. Press F10 to select a vendor type: Ship From - The vendor from which the order is shipped. Pay To - The vendor to be paid for the order.
Select Writer	Enter a writer's ID to include only those purchase orders associated with a specific writer.
Sort by	Indicate how to sort the purchase orders on the report. Press F10 and select an option: Vendor - The vendor supplying the items. Writer - The user who entered the purchase order into the system.
Sort by Break	Indicate how to separate the purchase order information on the report. Select a separation type: None - Displays the purchase orders on the report sequentially without breaks. 2 Lines - Inserts two blank lines between each purchase order. Page - Prints each purchase order on a separate page.
Directs (Inc/Exc/Only)	Indicate whether to run the report for direct purchase orders. Press F10 to select the option.
Debits (Inc/Exc/Only)	Indicate whether to run the report for debits. Press F10 to select the option.

In the Options area, select one of the following:

Field	Selected?	Result
Show Customer Commitments	Yes	Lists items that have customers waiting. This is the default.
Show Customer Commitments	No	Lists items that do not have customers waiting.
Show Stand Alone Comments	Yes	Lists all stand alone comments.
Show Stand Alone Comments	No	Does not list stand alone comments. This is the default.

In the Customer Waiting area, complete the following:

Field	Selected?	Result
Only Items With Customers Waiting	Yes	Lists items that have customers waiting. The system uses the next line on the window to prompt for the number of days in which the stock is expected.
Only Items With Customers Waiting	No	Lists items that do not have customers waiting. This is the default.
Expecting within __ days	Enter the number of days within which the items are expected. Note: This field is dependent on the Only items With Customers Waiting field. If you select N, this field does not display.

Set options, if needed, and generate the report.