You can identify branches that can supply stock to other branches within the company in emergency situations. Usually you base the selection of these branches on distance. Use Procurement Group Maintenance to identify the branches in your company that can help supply another branch when an emergency procurement is needed.
In addition, you can procure an out of stock item from a branch that does not have availability. For example, you have six branches in your company. Branches 4 and 5 are the only branches that carry Product Z. Both branches are out, but Branch 2 has a customer who wants one. You can procure from Branch 4 or 5 even though the availability is 0. Use Procurement Group Branches to indicate procurement is allowed. These unavailable items can be viewed on theTransfer Procurement Confirmationwindow.
When you enter an item assigned to this procurement group on an order and the item is not available, the existence of any transfer branch for the designated sales branch causes PROCURE to highlight in red in sales order entry. This alerts you to procure the item from one of the transfer branches, using the Order Entry Schedule window.
From the Purchase > Maintenance menu, select Procurement Group Maintenance to display the Procurement Group Maintenance window.
In the Group ID field, enter the group ID for which you want to add transfer branches.
From the Edit menu, select Transfer Branches to display the Procurement Group Branches window for that branch.
In the Branch field, enter the other branches that can transfer stock to that branch.
Click OK to add the branches.
In the Ignore Availability column, indicate if you want the system to ignore availability during the procurement process and if you want to be able to procure even if availability is at 0.
Note: The system lists both the branches in which the branches display on the Transfer Branch window for the procure group in the Order column and the branches according to the amount of surplus stock they have. The branch with the most surplus is listed first in the Surplus column.
Repeat this procedure for each branch in your company that needs transfer branches identified.
Note: You can press the Space Bar to remove a branch, therefore deleting that branch.
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