Automatically Assigning Lot Numbers in RF

You can assign lot numbers to the generations manually. However, if you have lot numbers that increment, you can have the system automatically assign the numbers. Auto-assignation speeds up the process of labeling the lots and printing those labels.

Use the Prompt For Lot ID On Process Of P/Ocontrol maintenance record to tell the system if you want to prompt for the lot number. If this control maintenance record is not set then the system does not prompt for lot numbers. If you do not enter the lot numbers after receiving the generation, the system prompts you again if you go to the body of the order.

Use the Label Print Quality Controlcontrol maintenance record to record the number of labels the system should print before warning the user about the number of labels that are about to print. For example, you can set the system up to print 20 labels before prompting. Using this control maintenance record helps reduce accidental printing of thousands of labels by entry error.

Note: If you do not use an RF warehouse, refer to Automatically Assigning Lot Numbersin the Manual Warehouse documentation.

To automatically assign lot numbers:

  1. Display your non-received purchase order.

Note: Your branch must be RF-enabled to automatically assign lot numbers in RF.

  1. From the Warehouse Management > RF Applications > RF Main Menu, select Recv Verify to display the Recv Verify screen.

  2. In the Br: field, enter the branch at which you are receiving the lot.

  3. At the prompt, scan the product you are receiving.

  4. Press Alt-L (hidden hot key) to display the Prod Lot#/Lbl Per screen.

  5. Use the Auto Lot# hot key to create lot numbers automatically.

The auto-create functionality and the number of lots created directly corresponds on the value of the Lot/Label Per field and the Labels to Print field. For example, if you set the Lot/Label Per field to 5 and Received Qty field is 40, the system creates 8 lot numbers.

  1. Use the Location column to change any of the lot locations, as needed.

Note: Use Product Maintenance to verify the lot numbers and check them using Location Maintenance.

To define and print warehouse labels:

  1. Display your non-received purchase order.

Note: Your branch must be RF-enabled to automatically assign lot numbers in RF.

  1. From the Warehouse Management > RF Applications > RF Main Menu, select Recv Verify to display the Recv Verify screen.

  2. In the Br: field, enter the branch at which you are receiving the lot.

  3. In the Lot/Label Per field, enter the number of lot numbers you want printed on each label.

The Label Print Quality Controlcontrol maintenance record determines the default value for this field. Also, the Label Per is branch specific so the default value is based on the receiving branch. If a default is set, but is not divisible into the receive quantity or if no default is set, then the system defaults to one (1) as the Lot/Label Per.

  1. In the Labels to Print field, enter the total number of labels you need to print.

  2. Use the Prnt Lbl hot key to print your labels.