Creating Vendor Backorders During RF Receiving

If you have items listed on a purchase order (P/O) that you did not receive from the vendor, place these items on backorder using the Unverified Label Printing screen or the Receive Verify screen. You cannot backorder items that are on orders in a closed accounting period.

Unverified Label Printing lists all items in the P/O. Use this screen to place items on the P/O on backorder. When you place items on backorder, the system removes these items from this screen, as well as from the Unverified Select screen so that the receive verify process for this P/O is complete.

You can also use the Receive Verify program to create vendor backorders. You can only place single items on backorder using this screen. You must be assigned the RF.RECV.VERF.BO.QTY authorization key in order to backorder items during the receiving process. If you are not assigned this authorization key but have been given the password to override the warning, you may enter the password at the warning prompt to continue the backorder process.

If the RF Use B/O Days On B/O'd Receiptcontrol maintenance record is set to Yes, the system calculates the expected receive date for a backorder using the setting in the B/O Days field in Vendor Maintenance. If the B/O Days field is left blank for the vendor, the system calculates the expected receive date for a backorder using the setting for the Default B/O Days For Purchase Orderscontrol maintenance record. If the RF Use B/O Days On B/O'd Receiptcontrol maintenance record is set to N, then the system does not set an expected receive date for the P/O and instead sends the backorder to the Review P/O Backorders Queue.

To create a vendor backorder on the Unverified Label Printing screen:

From the Warehouse Management > RF Applications > RF Main Menu, select Recv Verify to display the Recv Verify screen.

Note: If prompted, log on to the character-based system.

Use the Unverf hot key to display the Unverified Select screen.
On the Unverified Select screen, select the P/O you want to place on backorder and press Enter. The Unverified Label Printing screen displays with each item in the P/O's order generation listed.
On the Unverified Label Printing screen, do one of the following:

Select the item you want to place on backorder with the cursor and use the Back hot key. In the displayed prompt, enter the quantity you are actually receiving. Press Enter and then press Esc. The system places the remaining quantity on backorder by creating an open generation on the P/O.

Note: The unit of measure to which the system defaults for the prompt is each (ea), but this unit of measure adjusts to the actual product you place on backorder.

Use the Back All hot key to place all items on the screen on backorder. Enter Y in the backorder confirmation prompt to place all items on backorder.

Note: If the item's order is in a closed accounting period, the system alerts you that you cannot backorder the item.

Press Esc to save updates and exit the screen.

To create a vendor backorder on the Recv Verify screen:

From the Warehouse Management > RF Applications > RF Main Menu, select Recv Verify to display the Recv Verify screen.

Note: If prompted, log on to the character-based system.

In the Product field, enter the product to place on backorder.
Use the Qty hot key to display the New Quantity in ea prompt.
Enter the quantity of items you are receiving.
In the Split/Bckord/Tote prompt, enter B to select backorder.

The system places the remaining quantity for the product on backorder by creating an open generation on the P/O.

Note: If you are not assigned the RF.RECV.VERF.BO.QTY authorization key, the system displays the message "User Not Authorized To Backorder".

Press Esc to save updates and exit the screen.