Downloading Reports from Your Hold File

You have the following options when working with reports in the viewer:

Download reports to your computer.
Forward reports to other users.

If you are the originator of the report, you can add names to the Forward list, view the Forward list, and edit the names on the Forward list. For an explanation about the levels of authorization, see the SPOOLER.FORWARD.EDITauthorization key.

To download a report:

From the System > Printers menu, select Your Hold Entries or All Hold Entries to access the Report Queue window.
Select the file you want to download.
From the Tools menu, select Download to display the Download File window.
In the Save AsFile field, enter the directory path to which you want to download the file.
In the File Type field, select one of the following formats to which you want to save the file and select the download options for the format you select:

File Type	Description
Text File	Use this format to download the file as plain text that you can open using any basic text editor, such as Notepad. Select how you want to convert the file using the following selections in the Download Options area: Download Column Headings - Select this check box to include the row that contains the headings for each column. Line Separators - Select WindowsStyle to end each line with carriage return. Select Unix Style to end each line with a line feed (LF). Select No Line Separators (Fixed Block) to transfer the data exactly as it appears in the file, except without any carriage returns or line feeds. The default separator style is Windows.
Tab Delimited File	Downloads the file with tabs separating each column. Use this file type if you need to import the data to another third party tool that supports tab separated columns. Select how you want to convert the file using the following selections in the Download Options area: Pad Columns with Spaces - If your file has defined column widths, select this check box to pad the column data to the defined width. For example, if the column width is set to 15 characters and the column data is 3 characters, the system adds 12 blank characters to the column. Download Column Headings - Select this check box to include the row that contains the headings for each column.
Spreadsheet	Use this file type to download the file in a .csv format that you can open using a spreadsheet program, such as Microsoft Excel™. In the Download Options area, select the Download Column Headings check box to include the row that contains the headings for each column.
Binary	Use this file type to download files such as executables or images.

Note:Depending on the download option you select, the system uses a default 3-character extension appropriate to that download. For example, if you select Spreadsheet, the system uses .csv as a file extension. You can change this extension, if needed, but we recommend using the default when first downloading.

Click Download File to download the file to the directory. Click Cancel to exit the window without downloading the file.