Purging Reports in Folders

As you run reports and save them to your Hold File, the system sets a date on which to purge the report based on the number of days specified in the Minimum Days Before Report Purgecontrol maintenance record.

You can organize your reports in your Hold File into Folders, and then set a different purge date for all the reports in that folder. You can also set a different purge date for all reports in your Primary folder.

To purge all the reports in a folder on the same date:

From the System > Printers menu, select Your Hold Entries to display the Report Queue window.

By default all the reports in your Primary report folder display.

From the Folder menu, select the folder from which you want to purge reports.

From the Report menu, select Purge All Date.
In the Purge Date field, enter or select the new purge date for all the reports in the folder and click OK.

If you enter a date that sets the purge date of any report in the folder to less than the number of days set in the Minimum Days Before Report Purgecontrol maintenance record, you are prompted about whether or not to continue. If you click OK in the prompt, the system overrides the purge date for those reports, even if the new purge date does not meet the minimum number of days set in the control maintenance record.

The date in the Purge Date field for the reports in the folder updates to reflect the new date. The system saves the reports until this date.

Save your changes and exit the window.