Batch Reprinting Invoices, Purchases, or Transfers

Use the Batch Reprint window to review invoices, purchases, or transfers that were previously printed. The window lists the documents you specify. You can then reprint or fax any or all of the documents.

The system generates a batch number when documents are printed using the Print Invoice window. You can specify the batch number to recall the documents and settings. View the System Activity Log to inspect the batch numbers; access to this log requires SYSTEM.ACTIVITY.LOG authorization. If you do not know how to access the log, see your System Administrator.

Note: If you print more than one copy of any transaction, all copies after the first are labeled as "Reprint."

To batch reprint invoices, purchases, or transfers:

  1. From the Orders > Printing menu, select Batch Reprint Invoices/Purchases/Transfers.

  2. In the Branch/Territory field, enter the branches or territories for which you want to reprint.

  3. If desired, use the Batch Number field to enter a system-generated batch number. If you specify a batch number, leave the Print Date, Order Type, and Document Type fields blank.

  4. In the Print Date field, enter the calendar date when the documents were first printed.

  5. In the Order Type field, specify the type of orders to review: Sales, Purchase, or Transfer.

  6. If desired, in the Document Type field, specify the type of document you want to print. The available document types depend on the value you entered in the Order Type field. For example, for when printing sales orders, you can select Bid, Sales Ack (Acknowledgment), Ticket, Invoice, or Direct Ship.

  7. Review or edit the field information for the documents listed. Some fields are view-only.

Field

Description

Print

Specifies how to process the invoices. Choose one of the following:

  • Y - Yes - Print

  • N - No - do not process

  • F - Fax

  • B - Batch reprint - reset Print Status to B.

Prev Transmission

Specifies how each invoice was transmitted by the original batch. ClosedAvailable values

  • P - Print

  • A - Email

  • E - EDI

  • B - B2B  

  • X - XML  

  • F - FAX

Note: If a hyphen (-) displays next to an invoice, no batch number was entered.

Order #

Specifies the order number.

Customer/Vendor/Branch

Specifies the customer, vendor, or branch.

PO #

Specifies any purchase order number.

Ship Via

Specifies the ship via method.

  1. In the Print column, select the check box for each order you want to reprint. You can also use the following options, as needed:

To...

Select this menu option...

select all documents for printing

Options > Select All Rows

deselect all documents for printing

Options > Unselect All Rows

save or recall a selection list

Options > Batch ID Selection

The Batch Selection List window displays. Use this screen to clear a selection list, save a selection list, or recall a previously saved selection list and click OK.

list only orders for a specific customer account

Options > Customer Selection

When prompted, enter the customer and whether to select by their bill-to or ship-to account, and then click OK.

select only invoices that were transmitted using a particular method during the previous batch run

Options > Previous Transmission Selection

Select Closeda method and press Enter or click OK.

  • P – Print

  • A – Email

  • E – EDI

  • B – B2B

  • X – XML

  • F – FAX

  • ALL

switch between the bill-to and ship-to name

Options > Change View

Select Ship-To or Bill-To from the two options that display.

open the selected order for viewing

Options > View Order

open the selected order for editing

Options > Edit Order

  1. From the File menu, select Print, Hold, or Fax to output the documents. You may be warned about any customers that do not have a fax number. Any credit card transactions included are authorized before printing.

Note: You must rerun the batch invoice process for any invoices that had a B status.

See Also:

Reprinting Pick Tickets