Scheduling Events

The scheduler provides different ways to enter and edit events for which you need to set aside time or notify users of your schedule.

Note: When you schedule an event that affects other users, only you can edit or delete that event.

• Option 1: You can display the Daily Planner on the Scheduler window and enter your schedule in advance.

• Option 2: You can display the Daily Schedule on the Scheduler window and then enter the new event.

• Option 3: You can display the Weekly Schedule on the Scheduler window and then enter the new event.

• Option 4: You can display the Scheduler window and schedule a new event directly from the Schedule Detail Maintenance window.

Use the Schedule Detail Maintenance window to enter additional detail about the event.

Note: You cannot add detail to an event that was entered on the Daily Planner.

Use the Default Scheduler Alarm Time control maintenance record to define the default when the user is reminded about the event.

To schedule events using the Daily Planner:

1. From the System > Scheduler menu, select Daily Planner to display the Plannertab of the Scheduler window.

2. On the window, locate your user ID.

3. Position the cursor on the date for which you want to make the entry.

4. Enter your work schedule in the field.

5. Perform the following to edit your schedule, as needed:

• To delete an entry, place your cursor on the entry and press the Delete key.

• To fill in a series of dates with the same entry, place the cursor on the event you want to copy and select the Planner > Copy menu. At the prompt, enter the number of days to copy the entry to and click OK. The system copies the event to the indicated number of days.

6. Save your changes and exit the window.

Note: You must be assigned the DAILY.PLANNER authorization key to use the Daily Planner. The assigned level determines your ability to view and edit your own and other users' schedules.

To schedule events using the Daily Schedule:

1. From the System > Scheduler menu, select Scheduler to display the Daily Schedule tab of the Scheduler window.

The system displays the current day's schedule for your user ID. Change the user ID and date, as necessary.

2. Position the cursor in the time slot for which you want to schedule the event or click on the time heading for which you want to schedule the event.

The system populates the end time as one hour after the start time. You can edit this time frame either:

3. On the Schedule Detail Maintenance window.

4. By dragging the boarders of the event to expand or shrink the time frame.

3. Type the description of the event and click outside of the time slot or press Tab. The system limits the display to 45 characters.

Note: After you have scheduled an event, you can drag it to a new time-slot, as needed.

4. Double click on the event to enter detail information about the event.

5. Save your changes and exit the window.

To schedule events using the Weekly Schedule:

1. From the System > Scheduler menu, select Scheduler to display the Scheduler window.

2. Click the Weekly tab to display the Weekly tab of the window.

The system displays the current week's schedule for your user ID. Change the user ID and date, as necessary.

3. Position the cursor in the date and time slot for which you want to schedule the event.

The system populates the end time as one hour after the start time. You can edit this time frame either:

3. On the Schedule Detail Maintenance window.

4. By dragging the boarders of the event to expand or shrink the time frame.

4. Type the description of the event and click outside of the time slot or press Tab.

Note: After you have scheduled an event, you can drag it to a new time-slot, as needed.

5. Double click on the event to enter detail information about the event.

6. Save your changes and exit the window.

To schedule events using Schedule Detail Maintenance:

1. From the System > Scheduler menu, do one of the following to display the Schedule Detail Maintenance window:

• Select Detail and do one of the following

• Enter an event ID and click OK to display that event's detail

• Click the New button to create a new event.

• Select Scheduler to display the Scheduler window, and then do one of the following:

• From the File menu, select New Event

• From the Daily or Weekly tab, double-click on any existing event.

The system enters your user ID in the Owner field, your time zone in the Time Zone field, and any defined information for an existing event.

2. Enter following information if this is a new event, or you can edit these fields for an existing event:

3. Enter event detail information as needed.

4. Save your changes and exit the window.

See Also:

Entering Detailed Information for an Event

Scheduling Repeating Events

Scheduling Meetings

Viewing the Daily Planner

Scheduler Overview