Viewing Weekly Schedules

Use the Weekly Schedule to view you weekly schedule of events and meetings. If authorized you can also view another user's weekly schedule before scheduling an event.

For example, you want to take time off. Whenever you or your co-worker, Linda, take time off, one of you needs to be in the office to answer customer questions. Check Linda's schedule to make sure she is in the office on the days you want to take off.

To view weekly schedules:

From the System > Scheduler menu, select Scheduler to display the Scheduler window.
Click the Weekly tab to display the Weekly section of the window.
The system displays the following information in the header:

Field	Description
User ID	Your user ID. If authorized, you can view and edit the weekly schedule of another user by changing the user ID in this field.
Event Types Shown	One of the following, depending on your selection: Show All Events - Displays all scheduled events for the week. Show Busy Events - Displays all scheduled events that require your time, such as meetings. Show Available Events - Displays all scheduled events for which you are available to do other things, such as your office hours for the day.
Time Zone	Time zone defined in User Maintenance for the displayed user ID.
Date	The current date. You can change the date by clicking the following buttons: Right Arrow - Displays the next week. Left Arrow - Displays the previous week. Goto - Jumps to an indicated date. At the prompt, enter the date. The system displays that date and the week it is in. Today - Displays today's date and the current week.

The system displays the selected week's schedule in the body of the window, including each event's description and scheduled time.

The following icons indicate additional information for the event:

Icon	Description
	Indicates that the scheduled event is a timeless event. For example, your office hours for the day would display this icon. Several timeless events can be scheduled for one day.
	Indicates whether the user is able to attend the respective event. Click on the box to display the following options: - The user can attend. - The user cannot attend. - Unknown whether the user can attend.
	Indicates that an alarm is set for the event. The system reminds users a set amount of time before the event that the event is on their schedules.
	Indicates that the event is recurring, such as a weekly company meeting.
	Indicates that a note is attached to the event.

Note: Click on the Alarm, Recurring, or Note icon to view the Schedule Detail Maintenance window.

To change the view, do one of the following:
From the Options menu, select 7 Day View to view the Sunday through Saturday calendar instead of the Monday through Friday calendar.
From the Options menu, select 5 Day View to view the Monday through Friday view.

Note: Double-click on a date heading to view that day's schedule on the Daily Schedule section of the Scheduler window.

Exit the window.