Entering Counts for Blank Control Numbers

When unexpected inventory is discovered during a count, you need to record the count using blank control numbers.

Using the Physical Count Load-In utility, locate the blank control number to which the unexpected inventory was assigned during the count. Then enter the unexpected product, its location, and its count information for the blank control number.

Note: We recommend verifying that the unexpected inventory was accurately counted before entering it into the Physical Count Load-In utility.

To enter count information for a blank control number:

From the Physical menu, select Physical Count Load-In to display the Physical Count Load-In window.

In the Count ID # field, enter the ID of the count control file for which to enter the inventory count information.

The system displays the following information:

Field	Description
Count Title	Title assigned to the count control file.
Branch	Branch in which the count occurred.
Lock Date	The date the inventory count was locked. Locking the count date saves you from manually entering the count date for each product included in large cycle counts or full physical inventory counts.
Last Control Number	The ending control number in the count control file.

In the Begin Control Number and End Control Number fields, enter the range of control numbers to search for the blank count control number to which the unexpected count was assigned.
In the Description field, enter the unexpected product.

In the Date field, enter the date the actual count occurred.
In the Location field, enter the location in the warehouse in which the product was counted.

This is the numbered aisle, shelf, or bin where the product is stored in the warehouse.

In the Count field, enter the quantity and unit of measure for the product in the location.

Note: If you create a duplicate entry (the same product and location) when entering count information for a blank control number, the system combines the duplicate entries and displays a plus sign (+) next to the combined line item's description. Recount possible duplicate entries.

Save your changes and exit the window.