Printing Shipping Manifests

You can print the following shipping manifest types:

Full Manifest Reports
Pre-Load Manifest Reports

When printing shipping manifests, keep the following in mind:

If you are printing a common carrier manifest, print two copies, one for your records and one for the carrier.
If you are printing a shipping manifest to a Hold file, the first 14 lines of the header and four lines of the detail display on the same page. Scroll down in the Hold file to view the rest of the detail lines.
When you print a shipping manifest with shipping tickets, the system checks the product file for the products contained in the orders on the manifest. The system prints a Hazardous Materials Shipping Document for each order that contains products with hazard information defined in the product file. The document contains an emergency response number, and the quantity, hazard code, item description, and total weight for each item on the order.

Note: To print a Shipping Manifest Report for multiple branches grouped by customer, see Running the Shipping Manifest Report.

Printing Full Manifest Reports

A full manifest report contains the following information:

Manifest ID
Ship via
Driver ID
Delivery date
Shipping branch

Stop order number
Order, delivery, and shipping information
Delivery time information
Signature and date fields

You can print the following types of Full Manifest Reports:

Type	Description
Full Manifest w/	Prints a full manifest report with a signature line and bar code for each order or for each delivery stop, depending on the setting in the Number Of Signatures/Barcodes Required On A Manifestcontrol maintenance record setting. Also prints each order's shipping ticket to give to the customer. Use the bar codes to match customer signatures with orders when you are closing the manifest. If the Print Package Quantities On Manifestcontrol maintenance record is set to Yes for the branch, the report includes the package quantities for each stop with total package quantities at the end of the manifest. If there is a return item on the manifest, only the order ID prints, not the order generation ID for that item. Use this report when you have the Forms Modification and Manifest Processing Software companion products.
Full Manifest w/	Prints a full manifest report with a signature line and bar code for each order or for each delivery stop, depending on the setting in the Number Of Signatures/Barcodes Required On A Manifestcontrol maintenance record setting. Use the bar codes to match customer signatures with orders when you are closing out the manifest. If the Print Package Quantities On Manifestcontrol maintenance record is set to Yes for the branch, the report includes the package quantities for each stop with total package quantities at the end of the manifest. If there is a return item on the manifest, only the order ID prints, not the order generation ID for that item. Use this report when you have the Forms Modification and Manifest Processing Software companion products.
Full Manifest & Ship Tickets	Prints a full manifest report, including signature lines, and each order's shipping ticket to give to the customer.
Full Manifest Report	Prints a full manifest report and signature lines for each order or for each delivery stop, depending on the setting in the Number Of Signatures/Barcodes Required On A Manifestcontrol maintenance record setting.

To print a full manifest report:

From the Warehouse Management > Warehouse Queues menu, select Shipping Manifest Queue to display the Shipping Manifest Queue - Select Items dialog box.
In the Manifest ID field, enter the number of the manifest that you want to print.

Leave this field blank to search for an existing manifest based on any combination of entries in the Ship Via, Ship Date, and Ship Branch fields.

Click OK to display the Shipping Manifest Queue window.
From the File menu, select Print to display the Shipping Manifest Printing dialog box.
In the Report Type field, select one of the full manifest report types described above.

The report type defaults to the report defined in the Default Manifest Report Type control maintenance record.

Select the Show Address check box if you want the report to include the shipping address.

If you are printing a manifest with bar codes, you cannot change the selection in this field.

Select the Show Shipping Instructions check box if you want the report to include the shipping instructions for each order.
Set options, if needed, and generate the report.

Printing Pre-Load Manifest Reports

Pre-Load Manifest Reports show the following for a manifest:

Each order.
Each order's customer.
Each order's items, along with each item's location and weight or load factor.
Each order's buy line table if requested.

Use this report to help you load the truck in the most efficient manner. Before using this report, define a sorting method to use as a default in the Default Pre-Load Manifest Report Sort Option control maintenance record.

Also use this report if there are items that should not be pulled from the warehouse until you load the truck, for example, large pieces of pipe.

Complete the following steps to run a Pre-Load Manifest Report:

Set up the report.
Run the report.

To set up the Pre-Load Manifest report:

From the System > System Files menu, select Control Maintenance to display the Control Maintenance screen.

In the Keyword field, enter Default Pre-Load Manifest Report Sort to display the Default Pre-Load Manifest Report Sort Option screen.
For each branch, define the sorting method to use when running the Pre-Load Manifest Report:

Sorting Method	Sorts By...
Product	Grouping all of the same products together, regardless to which order they belong. For example, if there are three 8lb Sledge Hammers on the manifest, but all three belong to different orders, the manifest lists all three hammers together and breaks up the orders.
Ticket	Ticket number, in numerical order from first to last.
Select Code	Select code.
Zone/PickGrp/Product	Zone, then pick group, then product. Use this sorting method to help you locate and load product.
Zone/Stop#/PkGrp/ Product	Zone, then stop number, then pick group, then product. Use this sorting method to help you locate and load product.

Save changes and exit the window.

To print the Pre-Load Manifest Report:

From the Warehouse Management > Warehouse Queues menu, select Shipping Manifest Queue to display the Shipping Manifest Queue - Select Items dialog box.
In the Manifest ID field, enter the number of the manifest that you want to print.

Leave this field blank to search for an existing manifest based on any combination of entries in the Ship Via, Ship Date, and Ship Branch fields.

Click OK to display the Shipping Manifest Queue window.
From the File menu, select Print to display the Shipping Manifest Printing dialog box.
In the Report Type field, select Pre-Load Manifest Report to display the Pre-load Manifest Report window.

In the Sort ItemsBy field, select a sorting method. The field defaults to the setting in the Default Pre-Load Manifest Report Sort Option control maintenance record.

In the Print Weight/Load Factor field, select Weight to include the weight of each product on the report or select Load Factor to include the load factor of each product on the report.
In the Buy Line Table field, select a buy line table to print for the manifest.

From the Edit menu, choose Select Buy Lines to enter several buy lines to include for the manifest.

Set options, if needed, and generate the report.

How the System Determines Printer Location for Shipping Manifest Reports

When you print shipping manifest reports, the system determines the printer location using the following hierarchy:

What the System Checks	Where Identified
1. The printer location override defined for the ship via within a branch.	PickTicketPtrLoc field in Ship Via Branch Overrides/Auto Scheduling. For more information, see Assigning Ship Vias to Branches.
2. The printer location assigned to the shipping branch.	Ship Ticket Branch field in Printer Location Maintenance. For more information, see Defining Printer Locations.
3. The user's currently assigned location.	Local Printer field in Local Printer Assignment. For more information, see Assigning Local Printers to Terminals.